Withdrawals and Reentry to the College

Withdrawals and Reentry to the College 

A student may withdraw from a course through the 9th week of classes and receive a grade of "W" (withdrawal) recorded on their official transcript. After the 9th week of classes, a grade of WF (withdrawal failure) will be recorded. In the summer sessions, a withdrawal prior to the fourth week will result in a grade of W; a withdrawal after the 4th week of courses will result in a grade of WF. Click Here for the Course Withdrawal Forms.

College Withdrawal

Students who find it necessary to withdraw completely from the Benjamin Franklin Institute of Technology must immediately submit to the Registrar an Official Withdrawal Form.  Absence from class does not reduce a student’s financial obligation nor guarantee that a final grade will not be recorded.  No withdrawals will be processed without written notification.

The student desiring to withdraw is strongly encouraged submit this form in person and meet with the Student Accounts office to discuss the financial implications of withdrawal.  Click Here for the Official Withdrawal Form
Upon receipt of the Official Withdrawal Form, Benjamin Franklin Institute of Technology's Student Accounts Office may make a partial tuition refund.  The date on which such notice is received will be considered the effective date of withdrawal.  All students are refunded according the following schedule:

Withdrawal Notice Received by the Registrar's Office 
Tuition and Fees Refunded At
 During the first week of classes
 80%
 During the second week of classes
 70%
 During the third week of classes
 60%
 During the fourth week of classes
 40%
 During the fifth week of classes
 20%
 After the fifth week of classes
 0%

For summer sessions that run seven (7) weeks the following schedule applies:

 Withdrawal Notice Received by the Registrar
Tuition and Fees Refunded At
 During the first week of classes
 80%
 During the second week of classes
 60%
 During the third week of classes
 40%
 After the third week of classes
 0%

Return of Title IV Federal Student Aid Policy

The law specifies how Benjamin Franklin Institute of Technology must determine the amount of Title IV program assistance that you earn if you withdraw from school. The Title IV programs that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, Direct Loans, Direct PLUS Loans, and Federal Supplemental Educational Opportunity Grants (FSEOGs).

Though your aid is posted to your account at the start of each period, you earn the funds as you complete the period. If you withdraw during your payment period or period of enrollment (your school can define these for you and tell you which one applies to you), the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or your school or parent received on your behalf) less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by the school and/ or you.

The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period. If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If your post-withdrawal disbursement includes loan funds, your school must get your permission before it can disburse them. You may choose to decline some or all of the loan funds so that you don’t incur additional debt. Your school may automatically use all or a portion of your post-withdrawal disbursement of grant funds for tuition, fees, and room and board charges (as contracted with the school). The school needs your permission to use the post-withdrawal grant disbursement for all other school charges. If you do not give your permission (some schools ask for this when you enroll), you will be offered the funds. However, it may be in your best interest to allow the school to keep the funds to reduce your debt at the school.

There are some Title IV funds that you were scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you withdraw, you will not receive any Direct Loan funds that you would have received had you remained enrolled past the 30th day.

If you receive (or your school or parent receive on your behalf) excess Title IV program funds that must be returned, your school must return a portion of the excess equal to the lesser of:

1. your institutional charges multiplied by the unearned percentage of your funds, or

2. the entire amount of excess funds.

The school must return this amount even if it didn’t keep this amount of your Title IV program funds.

If your school is not required to return all of the excess funds, you must return the remaining amount.

Any loan funds that you must return, you (or your parent for a Direct PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.

Any amount of unearned grant funds that you must return is called an overpayment. The maximum amount of a grant overpayment that you must repay is half of the grant funds you received or were scheduled to receive. You do not have to repay a grant overpayment if the original amount of the overpayment is $50 or less. You must make arrangements with your school or the Department of Education to return the unearned grant funds.

The requirements for Title IV program funds when you withdraw are separate from any refund policy that your school may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges. Your school may also charge you for any Title IV program funds that the school was required to return. If you don’t already know your school’s refund policy, you should ask your school for a copy. Your school can also provide you with the requirements and procedures for officially withdrawing from school.

If you have questions about your Title IV program funds, you can call the Financial Aid Office at 617-588-1368. TTY users may call 1-800-730-8913. Information is also available on Student Financial Services on the Web at www.bfit.edu/admissions---aid/student-financial-services.

Reentry to the College

Students, who have voluntarily left or been dismissed from Benjamin Franklin Institute of Technology for at least one semester and desire to reenter the program, must complete the reentry form and receive the approval of the Dean of Academic Affairs and the student’s respective program chair. The readmission form is available online or from the Registrar’s office.  

Reentry will be granted on a space-available basis and is not guaranteed.  Prior balances must be cleared before reentry will be considered. 

If the student has been away from the college for at least three semesters, the student must apply for readmission with the admissions office and be subject to the admission and programmatic requirements of the current catalog. Students should contact the Admissions Office directly for more information.