Student Conduct Board

Student Conduct Board

Student Conduct Board Hearings are formal proceedings where a board of students, faculty, and staff will meet with relevant parties, report findings and recommend sanctions to the Conduct Board Coordinator.  The role of the Coordinator is to brief all parties before each hearing to ensure a clear understanding of the rule(s) in question and of the hearing procedures. He/she may offer information and assist the chairperson in facilitation. He/she may also offer advice or clarification regarding appropriate sanctions or questions regarding policies and procedures during deliberations in closed session.

PARTICIPANTS IN THE STUDENT CONDUCT BOARD HEARINGS
Participants in a Student Conduct Board hearing are limited to those persons identified below.  Student Conduct Board hearings are closed proceedings, therefore, parents, attorneys, and the general public are not permitted inside the boardroom.

Charged Student: Student charged with allegedly violating the Code of Student Conduct or BFIT and Residence Life policies

Complainant / Victim: Any member of the BFIT community (student, faculty, or staff) may file a written complaint with the Office of Student Affairs against a student alleging violation(s) of the Code of Student Conduct.  During a Student Conduct Board hearing, the complainant may present documentation and information showing why they believe the charged student is responsible for the alleged violation(s) of the Code of Student Conduct. Often times, the presentation of the case shall be handled by the Conduct Board Coordinator. The complainant / victim may be called to testify to the board regarding the incident in question.

Witnesses: Either party or the Office of Student Affairs may present witnesses to the Student Conduct Board.  A list of witnesses is required and must be submitted to the Office of Student Affairs no later than two (2) class days prior to the scheduled hearing.

Advisor: The advisor can be any member of the BFIT community (faculty, staff, or student) who is not on the Student Conduct Board and is not parent/guardian of the charged student. The advisor may assist the student in preparing for the hearing, attending the hearing, and if necessary, assisting the student with an appeal. The advisor may not speak to the board during the hearing, but may communicate with the charged student.

Conduct Board Members:
The Student Conduct Board shall consist of the following 5 members (but may be meet with as few as 3 members):
Student members (2), Faculty/Staff members (2), Chairperson (1) and the Conduct Board Coordinator.

Student members: shall be appointed/selected through the BFIT Student Government Association and serve a one-year voluntary term. Student members are voting members of the board.

Faculty/Staff members: shall be a faculty or staff member of BFIT and shall serve a one-year voluntary term. Faculty/Staff members are voting members of the board.

Chairperson: shall be an additional faculty or staff members who will chair the conduct board hearing and keep all formal documents of the proceedings to be given to the Conduct Board Coordinator. It is the responsibility of the Chairperson to keep decorum and to keep the proceedings running smoothly. The Chairperson shall only vote in the case of a tie.

Conduct Board Coordinator: is a professional in the Office of Students Affairs that serves as the advisor to the Conduct Board for a specific conduct case. The Conduct Coordinator will rotate based on the specific incident to avoid conflicts of interest (academic related, commuter student and residential student involvements).

STUDENT CONDUCT BOARD CASE SELECTION AND NOTIFICATION
Cases for the Student Conduct Board may be selected or referred by following:
  • Incidents that may result in expulsion or suspension from BFIT
  • Any incident that endangers the health or safety of another member of the BFIT community based on severity(student, faculty, or staff)
  • Sexual misconduct or assault
  • Third alcohol violation
  • Second drug violation

Once a case has been identified for the Student Conduct Board, the Conduct Board Coordinator will contact the charged student to inform him/her that the case is being referred to the Student Conduct Board.

The Conduct Board Coordinator will notify the Contact Board and schedule a date for the hearing. The case should be scheduled within 10 class days of the incident, unless otherwise scheduled due to the breaks in the college academic calendar.

The charged student shall receive the scheduled date of the Student Conduct Board Hearing with a list of the alleged charges. It is the student’s responsibility to contact an Advisor if necessary and prepare for the Student Conduct Board hearing. Charged students should thoroughly read the entire Code of Student Conduct and BFIT and Residence Life policies prior to the hearing.

STUDENT CONDUCT BOARD HEARING PROCESS
The presentation of Information at Student Conduct Board Hearing shall generally proceed as follows:

  1. An introduction of the incident and alleged charges will be presented to the board by the Conduct Board Coordinator.

  2. If necessary or applicable, a complainant/victim may give an opening statement.

    Questioning of incident and charges (by charged student and Student Conduct Board)

  3. Charged student's opening statement and perspective

    Questioning of charged student (complainant and Student Conduct Board)

  4. Statements from complainant's witnesses

    Questioning of complainant's witnesses (complainant, charged student, Student Conduct Board)


  5. Statements from charged student's witnesses

    Questioning of charged student's witnesses (charged student, complainant, Student Conduct Board)


  6. Final questions from the Student Conduct Board to any party

  7. Complainant's closing statement

  8. Charged student's closing statement

STUDENT CONDUCT BOARD DELIBERATIONS AND OUTCOMES

After the charged student’s closing statement, the Student Conduct Board will deliberate in closed session to determine if the student is responsible for the alleged charges. The board will make the decision of responsibility based on the preponderance of evidence which can be defined as – the lowest level of proof which typically means more likely than not.

A majority vote will be taken by the board, and the chairperson shall only cast a vote in the case of a tie. The Chairperson will notify the Conduct Board Coordinator of the results of the vote. If the student is found in violation of any of the charges, the Conduct Board Coordinator will then share any prior conduct history with the board as they prepare sanctions for the charged student.

The Student Conduct Board will open session and inform the charged student of the outcome. If the student is found not responsible, the hearing is adjourned. If the student is found responsible for any of the violations, the Chairperson will inform student and give the recommendation of sanctions to the charged student and the Conduct Board Coordinator. The charged student may make suggestions to the board for sanctioning and the board may choose to accept or deny the suggestions. The Conduct Board Coordinator will make the final acceptance of sanctions before the board and charged student.

Once the sanctions are accepted, the board hearing is adjourned.

The student will receive the outcome of the hearing in writing within 48 hours. Sanctions go into effect immediately at the conclusion of the Student Conduct Board Hearing.

APPEALING A STUDENT CONDUCT BOARD DECISION
To initiate the appeal process, students will submit their appeal, electronically, in writing to the Dean of Students, in the Office of the Dean of Students, room 112. Appeals must be received by the Dean of Students within five (5) class days of the outcome of the conduct meeting.

Please see the “Student Conduct Appeal Process” for more details.